Organization Application Questions
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      3. Organization Application Questions

      QESP Application Requirements

      This list is updated as of 7/1/2024 and is subject to change or be updated for clarity.

      General Requirements:

      • The business license is aligned with services
      • Price list of declared services
        • Lowest price cannot be $0 or pricing exclusive to ACE students
      • *Sample Invoice/Receipt 
        • *Required for all organization types except Sole Proprietor
      • A website with listed declared services/goods
      • The location where services are provided (must be commercial address)
      • Service agreement with refund policy.
        • Service Agreement examples include:  Cancelation policy, hours of operation, refund policy, payment schedule, important dates, privacy policy
      • Policy Handbook (may exist in a single document)
        • Policy Handbook examples include: Dress code, Code of conduct, the number of students attending, behavioral expectations, medical forms, transportation policy
      • Description of the educational value of services

      *Important: Invoices must meet requirements to be considered eligible for claim approval. Review service provider requirements.

      Day Camps or Before and After School Activities:

      • Verification of Applicant as Admin
      • Registration form
      • Day Camp Schedule/ itinerary (listing educational content)
      • Lesson Plans
        • Day Camps do not need lesson plans but must show academic alignment.
        • Sample Lesson Plan must include, at a minimum: 
          • An objective/standard
          • Activity
          • Assessment of understanding of a subject.
      • Location:
        • Day Camps/Before and Afterschool activities cannot be online/virtual
        • Cannot be a private residence. 
      • Professional credentials that show your ability to provide the services your organization offers. For example, a degree, professional license, resume with relevant job skills & references, or a related certification. 
        • Demonstrate qualification with a degree, certificate, educational credits, or relevant work experience to conduct an educational program.

      Field Trips (Approved museums, theaters, science centers, historical landmarks):

      ACE is no longer permitting tour/transportation companies to appear in the ACE Marketplace; however, schools or other approved providers may organize and facilitate allowable field trips. 

      • Program Schedule, including dates and location
        • Cannot be a private residence. 
      • Price list for admission (may be on the website)

      Language Classes:

      • Lesson plan
        • Sample Lesson Plan must include, at a minimum:   
          • An objective/standard 
          • Activity 
          • Assessment of understanding of a subject.
      • Sample work completed by the student. Please do not include personally identifiable information.
      • Professional credentials that show your ability to provide the services your organization offers. For example, a degree, professional license, resume with relevant job skills, or certification.
      • Location cannot be a private residence

      Instrument Lessons:

      • Registration form
      • Lesson plan
        • Sample Lesson Plan must include, at a minimum:   
          • An objective/standard 
          • Activity 
          • Assessment of understanding of a subject.
      • Professional credentials that show your ability to provide the services your organization offers. For example, a degree, professional license, resume with relevant job skills, or certification.
      • Location cannot be a private residence

      Tutoring: 

      • Subject areas offered
      • Grades qualified (or licensed) to Tutor
      • Lesson plan
        • Sample Lesson Plan must include, at a minimum:   
          • An objective/standard 
          • Activity 
          • Assessment of understanding of a subject.
      • Sample work completed by the student. Please, no personally identifiable information.
      • Professional credentials that show your ability to provide the services your organization offers, such as a degree, professional license, resume with relevant job skills, or certification.
      • Location cannot be a private residence

      Educational Learning and Study Skills:

      • Specific study skills included (i.e. critical reading skills, reading, comprehension, note-taking using sources of information, time management, and memorization)
      • Lesson plan
        • Sample Lesson Plan must include, at a minimum:   
          • - An objective/standard 
          • - Activity 
          • - Assessment of understanding of a subject.
      • Sample work completed by the student  (Please, no personally identifiable information.)
      • Professional credentials that show your ability to provide the services your organization offers, such as a degree, professional license, resume with relevant job skills, or certification.
      • Location cannot be a private residence

      Curriculum and Material (*Homeschool only):

      • *Tuition is not an allowable expense*
      • Location cannot be a private residence